Updates

Version 5.0

New Birdseye display that shows the unit size as well as the unit number and is color-coded based on status
Rich Text formatting on Late Notices and Invoices
Ability to track projected (or scheduled) move out dates
New Rent Roll report
Additional supported rental periods: 13 months, 4-weeks, bi-weekly and weekly
Define specific rates for any rental period
Handle seasonal rentals with our new Flat Rate feature
Improved Tax reports
Generate multiple charges when generating Late Notices
New Operational Overview form and report showing a snapshot of your facility, performance, actions, status, and activity all on one page
Ability to exempt a rental from Late Notices
A new receipt that includes any balance due
Move-Out wizard
Improved Take a Payment feature
Ability to generate the next recurring charges for a tenant on the Tenants form
Generate Rents and Generate Other Recurring Charges have been combined into a single function
A Tax Calculator has been added to the payment registers
Improved e-mail features: track what e-mails have been sent, preview e-mails, send to multiple addresses for a given tenant
Change the look of SWAMP: you can change the color of the main menu, the color of the registers, and even select your own pictures to be displayed on the various forms in SWAMP
Customize what payment types are included in your Bank Deposit reports
Improved the performance of refreshing the values on the Tenants form
Print Coupon Books as payment reminders for your tenants
Choose 30-days or Actual days for your proration method
Provide support for X-Charge payment processing (this handles ACH payments as well as credit/debit cards and is PCI compliant)
SWAMP now handles multiple tax rates
Birdseye report
Rolling Payment Checklist report
Balance Due by Tenant report
Payments This Year - Pay Dates report
Payment Validation report
Outdoor Storage report
Custom reports, if all the new reports aren’t enough, you can now design your own
Unit Types: enclosed, outdoor, mobile container, apartment and office
More invoice types: Full Statement Window and Full Statement Window Remit
Much, much more!

Version 4.0

Totally New: Program complete rewritten using Microsoft Access 2007; forms have a new a modern look and feel. Screens are larger with expandable data areas. Menus and navigation are easier and more self-evident.
Vista Support: Supports Windows Vista and Windows Vista 64-bit operating systems.
On-form help: Help is at your finger tips. Forms are designed to help the user understand how to use them. Buttons have pop-up tips, controls have status bar descriptions. Longer help is available by clicking on '?' buttons scattered throughout the program. The User's Guide is available as a PDF document and can be viewed by clicking on the link on the main menu.
Exporting Data: Improved and enhanced exporting and mail merge capabilities.
Data Integrity: More data checks and verification
Raw Data: Create your own data views, including sorting, selecting, filtering, etc. for Units, Tenants, Rentals, Payments and Expenses.
More Reports: More ways to view your data in meaningful and useful reports.
Customize: More ways to customize SWAMP to run your facility your way.
Easier Data Entry: Define default values for faster data entry for such things as city, state, zip code, and area code. You can also define default settings for certain facility options such as key pad zone, time zone, when to mail, period, sending e-mail, exemptions, etc.
Birdseye View: SWAMP now provides a birdseye view of your facility showing color-coded unit, rental and payment status. You even get to pick the number of days late that causes the colors to change on the payment status view. From the birdseye view, you can immediately jump to the unit, tenant, rental, and payment records for any given tenant.
E-Mail: SWAMP can now be configured to send E-Mail blasts to your tenants to send Invoices, Late Notices, Reports and Letters.
Move-In Wizard: SWAMP now sports a move-in wizard to easily and quickly step you through the whole move in process.
Register Aids: The payments tab on the Tenants form has two new buttons to aid with specific tasks: Take a Payment makes it easier and quicker to post a payment that pays for more than one item and Returned Check handles the process of dealing with a returned check.
Customize Register: SWAMP now allows you to customize the tenant payment register. You have two different views to choose from, you can select what is to be displayed, and you can sort it by up to three columns.
User-defined Unit Attributes: Previously SWAMP had four built-in unit attributes: Tall, Heat, Inside and Electricity. Now you can define your own unit attributes, up to five of them.
Inventory: SWAMP now provides the means for you define inventory items and track their cost, income and current quantity on hand.
Special Charges: SWAMP can now automatically handle special charges, such as Security, Administration and Cleaning deposits at both the facility and unit level.
Attachments: Attach photos, scanned documents, and other files to any tenant record.

Version 3.1

Other Recurring Charges: SWAMP now has the ability to generate other recurring charges besides rentals. This feature could be used to handle other monthly charges such as renters insurance premiums.
WSSA Lease: SWAMP now supports the Wisconsin Self Storage Tenancy Agreement by printing an Exhibit A using data entered in SWAMP.
Marketing: You can now use SWAMP to track your marketing efforts.
Units Walk List: It is useful when walking the facility to check on unit status to have a list that is sorted in a particular order, namely the order in which you pass the units. SWAMP now allows you to create just such a list.

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Version 3.0

Reminders: SWAMP now has the ability to schedule reminders. With these reminders, all actions in SWAMP can now be scheduled to run automatically when ever you want them to run. These reminders can be a one time occurrence or recurring on a daily, weekly, monthly or yearly basis. A reminder can be a simple message or it can have an action, such as backup data, generate rents, print late notices, etc., associated with it. A reminder can be triggered on either the start up of the program or upon exit.
Move Out Wizard: SWAMP now provides a wizard to that will automatically handle the steps to correctly move a tenant out of a unit.
Transfer Unit Wizard: SWAMP now provides a wizard for transferring a tenant out of one unit and into another.
External Lease: SWAMP can now use leases written by other applications, such as Microsoft Word or some other word processor. SWAMP, when the Lease button is clicked on the Tenant form, will export the tenant and rental data to a specified mail merge file and then open the specified lease document in the specified application.
Internal Lease: SWAMP now provides a means whereby the user can define a custom lease within SWAMP. The Internal Lease function provides rudimentary editing capabilities, where in five fields (two headers, a body, and two footers) the user can enter text, use merge data fields and specify font attributes. This lease will act as a template for each tenant, whose specific data will be merged into the specified fields when the lease button is clicked on the tenant form.
Compose Letters: Using the same functionality as the Internal Lease, SWAMP now provides a general purpose letter composer. This allows the user to define any number of custom letters that have key values embedded in the text.
New Tenant Button: A New Tenant button has been added to the main menu of SWAMP to make moving a new tenant into the database easier and faster.
Payment Info Automation: SWAMP maintains a table that keeps track of certain data for each rental. This information includes the last billing date, the last due date, the last paid to date, the last date paid, the balance due, etc. In the past this table could get out of date and the user would need to click the Regenerate Payment Info button to update it. Now, any time SWAMP needs to use the data in this table, it will automatically regenerate the table. The user should not need to do this any more.
Increase Screen Size: All forms have been expanded to 4 3/4 " x 8". Users will need to have a minimum screen resolution of 800 x 600 to view the new forms.
Global Electronics Gates: SWAMP now supports the new interface used by Global Electronics gate systems.
Customize Late Fees: Previously, SWAMP had one method of generating late fees that was invoked by the Late Payments function and four other methods that were on the Custom Late Fees form. These have all been integrated into a single function called Customize Late Fees.
Default Amounts: Now categories can be defined with default amount values. When entering these categories on the Tenant Payment form, the First Rents form, the Select Billings form, or the Expenses form, the default amount will be automatically entered. Also, if the category is taxable, the tax will be automatically generated and entered in to the list.
Archive Database: SWAMP will make a copy of your current database. It will then delete all payments for all rentals prior to the specified archive date (provided that they balance), then it will delete all rentals that have a move out date prior to the archive date and that have no payments linked to them, then finally it will delete all tenants that have no rentals linked to them.
Use Date for Backup File Title: This new option on the Custom Information form, when checked, will use the current date as the file title of the backup file when backing up the SWAMP data. The file title will be in the form of yyyymmdd.mdb, for example 20061231.mdb. The directory will be determined by the name in the Backup File field.
DoorKing Gate Interface: SWAMP will now interface with DoorKing (DKS) entry gates.

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Version 2.11

Select Notices: A new function, "Select Notices", has been added to the Activities form. This function allows the user to select and sort late notices that have been created (using the "Late Notices" function) for tenants who are late in paying rents.
Mark Credit Card Payments as Paid: When using the Charge It function on the Tenant Payments form, if the amount charged matches the total balance due for the tenant, then each unpaid entry will be marked Paid, Deposited and the Num field will have the value 'CC' followed by the PC Charge sequence number.
Print Credit Card Receipts: SWAMP now allows the user to define the number of credit card receipts to be printed from transactions passed to PC Charge.
Swipe Credit Card Information for Rental: When setting up a rental for automatic credit card billing, SWAMP users can now swipe the card and have the information read in directly from the credit card.
Do Not Prorate First Payment: For those users that have all payments due on the same day, comes an additional option of "Do Not Prorate First Payment". Normally, when the option "Start all Rentals on the Same Day" is selected, the first rent will be prorated from the move-in date to the selected day. Now, you may exempt the first payment from this prorating by selecting "Do Not Prorate First Payment".
Deposit Summary Reports: Two new Deposit Summary reports have been added to the Activities form, Deposit Summary - Category and Deposit Summary - Tenant. These reports provide summary reports that are subtotaled by Categories and Tenants respectively.
Automatically Set Receipt When Paid: The rents form opened by clicking the "Payments" button on the Tenant form has been enhanced so that marking a payment 'P'aid will also now automatically set the 'R'eceipt check box.

Version 2.10

Credit Card Payments: Quayle Computer Concepts has partnered with Payment Processing, Inc to provide merchant accounts, software and support for credit card billing and on-site credit purchases through SWAMP.
Set Popup Forms: The feature allows users to maximize the forms in SWAMP but still have the popup forms remain small
Add Frog to Home Menu: This may not mean much to the user, but it marks the transition of SWAMP from the personal origin as a program for a theatre trained owner to the universal program it has became – with our frog logo greeting the user each day.
Unit Status: Several enhancements have been made to the Unit form and reports.
- A status box on the unit form allows user to designate this unit as ‘Active’, ‘Out of Service’, ‘Facility Use’ or ‘Defunct’.
- A box on the form will record the date a unit was removed from Active status and the date it was returned to Active status.
- Another box on the unit form will record the history of changes in unit price. Whenever the rate on the unit is changed, the rate date and previous rate will be entered in this box and today’s date entered as the new rate date.
- A comment or notes box has also been added to the form.
- A new function has been added via the icons at the bottom of the form. This button duplicates the unit information and places “NEWUNIT” in the unit number field. The user then changes that to the correct number for the new unit.
- The ‘Unit Status’ report expands the “Status” options to include the four listed above and: ‘Available’, ‘Delinquent’, ‘Locked’, and ‘Occupied.’
Skip Used Labels: The label functions on the Print Bills and Custom Mail Merge forms now ask for the number of labels to skip before printing the selected labels. This allows the user to make use of all labels on a sheet without having to waste any.
Enhanced Categories: You will now be able to designate a category as one of four kinds: Normal, Recurring, Refundable or Fee. You may also designate any category as taxable.
Sell Facility Function: This function will determine, based on amounts collected and owed, how much is due the seller and how much due the buyer as of the specified date of the sale.

Version 2.9

Gate Interface Now Uses Lockout Status: More user control has been built into the gate interface. Instead of locking out any tenant who is late, it will lock out those who are indicated by the user as locked out. A grace period is provided and a “No Lockout” choice added to the Rental More form.
Backup File Location: A new field added to the Custom Information Form lets you name the default backup location to be used when you perform the Backup function of the Administration Form.
Invoice Types: You may now print invoices to fit window envelopes and also the postcards sold by the US Post Office.
Handle Blue Moon TMSA Lease: TMSA members now have available a software program that prints the official lease. SWAMP interfaces with that software.
Restore Data: A function added to the Administration form. A file finder is presented that allows the user to locate the data to be restored. As it is restored the current data file is renamed, but up to three versions are retained.
Custom Fee Generation: Much greater flexibility has been built into SWAMP as to how late fees are assessed.
Categories: The Categories form is now available from the Administration form.
Interface with Sentinel Gates: A further expansion of the gate interface.
Late Notices: The user may now customize any number of late notices, created by number of days late. These may include Late Fee, Locked Out, Lien Notice, Sale or similar items. This will be printed directly from SWAMP.

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Version 2.8

Tax Exempt & Don’t Mail: Two new check boxes have been added to the Additional Rental Information form. If Tax Exempt is checked, no sales tax will be generated for this unit. If Don’t Mail is checked then rents and sales taxes are marked mailed and no invoice prints.
Payment Checklist and Payments This Year Reports: These two reports show current rentals and payments made for each unit in two different formats.
Split Partial Payments: When the amount paid for rentals does not match the amount billed, SWAMP will make appropriate adjustments to billed amounts and to dates Paid To that will match the actual payments.
Tax and Rents Reports: For those facilities that must charge sales tax, this report will display rents paid and sales tax collected on those rents for the specified time period.
Full Billing Statement: You may select as your invoice option to print a full statement of account for the tenant.
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Version 2.7

Additional Gate Interfaces Supported: The gate interface facility was expanded to include PTI and Demco gate systems.
Backup Any Database Name: Previously, if the attached database were called something other than Swampdat.mdb, the Backup function would fail with an error message. Now, the Backup function will work regardless of the database name.
Select Moved-out and Moved-in Tenants: On the Custom Mail Merge menu, you may now select tenant who have either recently moved in or moved out and export that information to a data file for use in form letters.
Special Rates Report: A new report lists every tenant who is being charged a rate which is different from the rate list for that unit on the “Units” form.
Generate Rents for a Single Tenant: On the Generate Rents and the Late Payments forms, a tenant select list has been added that allows the user to generate rents or late fees for a single tenant instead of all tenants.
Bank Deposit List Report: A new report that groups the payments made by Tenant as one sum rather than as rent, late fee, deposit, etc. This report is printed when depositing payments.
Data Integrity: Several protections have been incorporated throughout SWAMP to help prevent the user from deleting information tied to other entries, to change a unit or paid status accidentally, or otherwise cause data error.
Waiting List: A function added to the main menu that allows the user to keep track of people waiting for a unit.
Unmatched Payments: An “unmatched” category has been added to the selection criteria of the “Payments” forms to display all payments where the amount billed does not equal the “$Paid.”
Event Summary: This new report shows all activity at the facility between dates selected. The events listed are Moved In, Moved Out, Locked Out, and Payments.

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Version 2.6

Gate Interface for Digitech Gates: SWAMP takes a major step into the control of access to a facility which uses gates with tenant codes. This allows a tenant to be locked out of the facility if the tenant is late in paying rents.

Version 2.5

Unit Descriptions: To accommodate users of SWAMP who rent apartments, store bulk goods, or other uses, there has been added a “Description” and “Display” feature that allows them to describe what they are renting other than by the dimensions.

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Version 2.4

Taxable Rent: Since rents are taxable in some states, SWAMP has added this option. Once specified, the appropriate tax will be generated each time rents are generated.
Check Numbers: A field has been added to the payment record to allow the user to enter a check number or other payment identification, such as ‘cash’ or ‘credit card.’

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Version 2.3

Generate Late Payments: Users were given control over how and when they wished to generate late fees for their tenants, either with generating rents or separately. A user specified “grace period” was added.
Late Tenants Report and Form: A new form lists all late tenants by the number of days late, unit number and amount due. This may be printed as a report.
Support for TMSA Lease: A report titled “Exhibit A” can now be produced to be used in conjunction with the Texas Mini Storage Association lease. The report is attached to the first page of the lease.

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Version 2.2

All Rents Start on the Same Day: SWAMP now accommodates starting all rents on the same day. This may be any day of the month. The “First” button will prorate the first payment from current date to due date.
Update Rates: Now, all rates for units of the same size can be adjusted at one time. It is also possible to update the rates of tenants at the same time.
Rate Dates: A date at which rates are updated may now be entered for each tenant, so that the new unit rates will be updated automatically for a tenant after a specified length of guaranteed time.

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Version 2.1

Errors While Generating Payments: Messages will now alert the user as to possible problems the program is encountering while generating rents. A “Payment Validation Report” will find these.
Resize to Proper Size: SWAMP detects the screen resolution on the user’s computer, then sizes and centers itself accordingly.

Version Highlights